MINUTES OF THE SPECIAL ASSESSMENT MEETING OF THE HILLSBORO LE BARON CONDOMINIUM ASSOCIATION, INC.HELD ON WEDNESDAY, FEBRUARY 7, 2007 AT 4:00 PM AT THE ASSOCIATION’S CLUBHOUSE

A Special Assessment meeting of the Board of Directors was held on Wednesday, February 7, 2007 at 4:00 pm at the Association’s clubhouse.

Present from the Board of Directors were Sam Bowling, President; George Pearson, Vice President; Fred DeJacma, Treasurer and Jack Mahony, Director.  Bob Stevens and Winifred Chambers were absent with prior notice.  Present from Residential Management Concepts were Gary Palombi, Anthony Antapasis and Shannon Koorse.

CALL TO ORDER
Sam Bowling called the meeting to order at 4:00 pm

APPROVAL OF MINUTES
Sam moved to approve the minutes of the December 14, 2006 Budget minutes, as well as the December 14, 2006 Board meeting minutes, seconded by Fred DeJacma.  All in favor.  Motion carried.

TREASURER’S REPORT
Fred DeJacma stated that a complete financial report could not be given since all the bank statements were not in yet.  He further stated that as of 2/07/07 Hillsboro Le Baron had $431,401.66 in their Operating Cash Account for an Unaudited total of $431,401.66.  Fred DeJacma stated that the delinquencies totaled $127,921.00, which was a big decrease from the amount that was owed at the last meeting.

PRESIDENT’S REPORT
Sam Bowling stated that during the major sewage problem that had occurred over the weekend, the Condominium Association had trouble getting cooperation from the City and the County.  He further stated that Don Moscone was able to go through the City’s records and locate the blue prints in order to find out where the problematic pipes were.  Sam Bowling stated that the blockage is in a location where there is an old sump, under the parking area; which will be fixed once the roof is completed.

Sam Bowling stated that they have until February 21, 2007 to move the landscaping curbs.

Sam Bowling stated that the Board is pleased with the progress of the roofing job.  He further stated that work on the East Building’s balconies would begin immediately; and will progress top to bottom.

Sam Bowling stated that an engineer has been inspecting the West Building and will make sure everything is completed properly.

Sam Bowling stated that the coal tar pitch roof does have insulation and will have gravel on top of it when it’s finished.  He added that this type of roof is designed to accommodate ponding water.  Sam Bowling further stated that access to the roof area will be very limited and that residents should contact the office if they have a problem with an air conditioner located on the roof.

Sam Bowling stated that parking by the East building is a problem and reminds residents that on February 15, 2007, all cars without a proper sticker will be towed.

Sam Bowling stated that the Board had filed a claim for the flooding of some of the units that took place after the rainstorm.  He further stated that the Board will try to put in a claim for damages sustained during the sewage incident that took place over the weekend.

Sam Bowling stated that the balance of entry and exit doors would be delivered by February 15th or 16th.

NEW BUSINESS
Sam Bowling stated that all residents had received the fourteen-day notice about the special assessment meeting.  He added that the extra door clean up would cost $30.00 per unit.  Sam Bowling stated that the two-door units would be assessed $2,268.00 and that the three-door units would be assessed $3,886.00.  The cost for the penthouses would be higher, but was not yet determined.  Don Moscone stated that they had received a 30% discount on the doors.  The doors and hardware were recommended at the best-approved type of beach installation. Don Moscone also informed residents that they may not penetrate the door with anything and that anyone who had a problem with their door should call Gail in the office.

Sam Bowling moved to pass the assessment, which would be due on March 1, 2007; seconded by Fred DeJacma.  All in favor.  Motion carried.

Sam Bowling stated that a screen door is considered a projectile in a hurricane and moved to not have front screen doors.  Motion died for lack of second.

Fred DeJacma moved to table the issue until the Board has more information, seconded by George Pearson.  George Pearson stated that he would research the screen issue and agreed to Chair a Committee to investigate further.  Sam Bowling stated that there will be no screens in until a decision is made by the Board.

OLD BUSINESS
Sam Bowling stated that they passed a shutter policy in October and he has been bombarded ever since to change the policy.  Sam Bowling stated he would be willing to rethink the shutter policy and appoints George Pearson to Chair a Shutter Committee.

Sam Bowling stated that many residents still have the original windows and that these windows would be a threat during a hurricane.  He requests that residents independently replace their own windows with code approved ones.   Don Moscone stated that anyone who had Michael’s Windows install code-approved windows would not need to replace them.  Don Moscone read the 2001 code exception.  Sam Bowling stated that he would like to get Bromley, the engineer, back to the property to review their window replacement project.  Jack Mahony moved to request Bromley to review the window replacement project, seconded by Fred DeJacma.  All in favor.  Motion carried.

Sam Bowling stated that there is one opening for a Director on the Board.

ADJOURNMENT
There being no further business before the Board of Directors, Sam Bowling moved to adjourn the meeting at 5:30 pm, seconded by Fred DeJacma.   All in favor.  Motion carried.