MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE HILLSBORO LE BARON CONDOMINIUM ASSOCIATION, INC.HELD ON THURSDAY, MAY 24, 2007, AT 5:00 PM AT THE ASSOCIATION’S CLUBHOUSE

Present from the Board of Directors were Sam Bowling, President; George Pearson, Vice President; Fred DeJacma, Treasurer and Winifred Chambers.  Present from Residential Management Concepts were Robert Alder and Shannon Koorse.

CALL TO ORDER

Sam Bowling declared there was a quorum of the Board present at the meeting and called the meeting to order at 5:00 pm

APPROVAL OF MINUTES

The minutes of the February 7, 2007, Board Meeting were approved as submitted.

TREASURER’S REPORT

Fred DeJacma read the cash summary report and stated that Le Baron had $43, 848.27 at First Southern Bank, $88,882.69 at Colonial Bank, $17,897.56 in the Colonial Bank Wilma Account, $160,859.87 in the Colonial Bank Restoration Account and $311,888.39 in the Petty Cash Account.  All of this gave Le Baron an Unaudited Total of
$311, 888.39.

Fred DeJacma stated that there are 29 homeowners who are delinquent in their payments.  He further added that the number of delinquencies has come down.

Fred DeJacma stated that on the 15th of May, they moved $500,000.00 into the Restoration Account.

George Pearson made a motion to accept the financial report, seconded by Winifred Chambers.  All in favor.  Motion carried.

PRESIDENT’S REPORT

NEW BUSINESS

1. The Board ratified the action of the Building Committee in issuing Change Order #10 to Flacks Painting for parking bumpers paved areas in the amount of $2,360.00 and Change Order #11 to Flacks Painting for masonry work to close the East Building entrance in the amount of $9,200.00.  Fred DeJacma made a motion to accept the two change orders, seconded by George Pearson.  All in favor.  Motion carried.
2. The Board ratified the action of the Building Committee in issuing Change Order #1 to Advanced Roofing to rectify electrical and air conditioning code violations in the East and West Buildings.  Change Order No. 1 West Building $20,370.00 and Change Order #2 East Building $29,590.00.  Fred DeJacma made a motion to accept the two change orders, seconded by George Pearson.  All in favor.  Motion carried.
3. Sam Bowling stated that we now have a problem with mold growing in an entire stack in the East building, which was caused by a leaking air conditioner drain line.  He added that some unit owners had installed sensors in their AC drain pan and recommended that the Board insist every unit owner have a sensor installed in their ceiling mounted AC unit drain pan.  A motion was made by Fred DeJacma, seconded by Winifred Chambers with all Board members voting in the       affirmative to require all unit owners to have a sensor installed in their ceiling mounted AC unit drain line to prevent overflow water and mold damage to other units.  RMC, our management company, will complete a survey of each unit with an installer and a staff member to determine if the drain line is accessible.  If it is deemed not accessible the owner will be notified RMC to have it made accessible.  A quantity price will then be negotiated by RMC once the conditions for installation are determined.
4. Sam Bowling stated that the condo was also having a problem with unit main water shut-off valves.  He added that he didn’t believe all residents had replaced their main shut-off water valves.  Fred DeJacma made a motion that it be mandatory for all unit owners to have their main water valves replaced with a stainless steel ball valve, seconded by Winifred Chambers.  All in favor.  Motion carried.
5. A discussion was then held regarding three masonry pavers quotations obtained by George Pearson and his committee.  The method of installation, construction time frame, financing arrangements, method of bedding, method of sealing, method of numbering and stripping, etc. were discussed.

It was the overwhelming opinion of those owners present to ask the board to proceed at once with the installation of pavers in lieu of blacktop paving.

The paver project is estimated to cost $225,000.00 and the owners were advised that an assessment of approximately $1,400.00 per unit would be required to pay for this installation.  The owners were also advised that a special Board Meeting with fourteen (14) days notice would have to be held to approve an assessment, assessment payment times and amount.

Sam Bowling stated that there are cars leaking oil, and this must be remedied if they are going to install new pavers.  George Pearson stated that he was pleasantly surprised by the proposals he got for the pavers.  George Pearson stated that the parking lines would not have to be repainted as they will be laid in a lighter brick.  He added that the space numbers would be placed behind the parking bumpers.  George Pearson stated that he is going to recommend that they use soft tone colored bricks and that they be laid in a herringbone pattern so that they will be able to withstand heavy traffic.  He further stated that putting the pavers in would greatly improve the appearance of the property.  Sam Bowling stated that the pavers will be sealed, but they would still have to watch the oil leaking from the cars and do yearly maintenance.  George Pearson stated that he would like the Paver Company to advise the Board on what type of maintenance would be necessary.  George Pearson made a motion to use National Brick Pavers and to pay up to $225,000.00, seconded by Winifred Chambers.  All in favor.  Motion carried. 

Fred DeJacma stated that he had talked with Don Moscone about the line of credit running out on the 15th and would then be converted to a loan.  He further stated that he would like to use part of that money to do the pavers project.  Sam Bowling stated that he felt they had done really well with their financing thus far; however, some unit owners are expecting to get money back from the insurance claim, which he said is not likely.  George Pearson stated that he would need a few people from each building to go to National Brick Pavers to help pick out some samples.

OLD BUSINES

1.     A Board discussion of high impact window replacement project was held and Bromley • Cook report of April 18, 2007, was discussed wherein Bromley endorsed the 2004 Florida Building Code.  A discussion ensued about the windows and the previously passed motions regarding 2001/2004 code.   Winifred Chambers stated that if a unit owner’s windows meet the 2001 code, they are fine; if not then they would need to replace their windows with ones that meet the current Miami-Dade code.  George Pearson made a motion to require all unit owners to have their windows meet the current Miami-Dade code by October 1, 2007, seconded by Winifred Chambers.  All in favor.  Motion carried.  Sam Bowling stated that unit owners need to caution their window installers about the damages that are being done the recently waterproofed and painted building surfaces.  Owners installing new windows will have to be responsible for the damages done to the building walls.

2.     Sam Bowling stated that the issue of screen doors continues to be a problem.  George Pearson stated that the Screening Committee’s recommendation is that a good quality screen door could be purchased for $250.00.  He added that the doors must have removable inserts that could be taken out if a storm occurs, and that owners must get permission first.  Sam Bowling objected to this and stated that because of the Bromley • Cook engineering report that considers screen doors as a projectile during a hurricane and the fact that the engineer reports that there are no screen doors with a Miami-Dade NOA approval, he wanted to prohibit screen doors.  Winifred Chambers made a motion to prohibit screen doors, seconded by Fred DeJacma.  One Board member is opposed.  Motion carried.

3.     George Pearson stated that he would like all unit owners to be on a level playing field as far as shutters are concerned.  He further stated that he would like all requirements for installation and permit fees to remain the same for everyone.  George Pearson stated that shutters must be white and could be roll down or accordion.  He added that anyone could have perimeter-mounted shutters.  Fred DeJacma made a motion to allow white roll down or accordion shutters, seconded by Winifred Chambers.  All in favor.  Motion carried.

ADJOURNMENT

There being no further business before the Board of Directors, Sam Bowling adjourned the meeting at 6:50 pm.

Respectfully submitted:
Shannon Koorse
Residential Management Concepts