MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE HILLSBORO LE BARON CONDOMINIUM ASSOCIATION, INC. HELD ON MONDAY, NOVEMBER 19, 2007, AT 3:50 PM AT THE ASSOCIATION’S CLUBHOUSE

Present from the Board of Directors were Sam Bowling, President, Fred DeJacma, Treasurer and Jack Mahony, Director.  Present from Residential Management Concepts were Gary Palombi, Louis Bailey and Shannon Koorse.

CALL TO ORDER

President Sam Bowling declared there was a quorum of the Board present at the meeting and called the meeting to order at 3:50 pm.

APPROVAL OF MINUTES
Fred DeJacma made a motion to approve the minutes of the October 2, 2007, meeting as presented, seconded by Jack Mahony.  All in favor.  Motion carried.

TREASURERS REPORT
Fred DeJacma reported the following operating cash account balances as of November 19, 2007:
         
          First Southern                                                                $79,667.15
          Colonial Bank                                                                $25,000.00
          Colonial Bank Wilma Acct.                                           $75,000.20
          Colonial Bank Restoration Acct.                                   $30,890.50
                                                                                               $210,557.85

PRESIDENT’S REPORT
Sam Bowling reported the driveway pavers project, approved by owners on October 2, 2007, was in the permit process.  He reported that the County requires that driveway entrances to each property be widened to 24 feet to continue two-way traffic.  Permit plans have been submitted accordingly by National Brick Pavers.  Once permits are received the project will commence at the north end of the West Building and proceed south in three phases.  Once the West Building is completed the project will move to the East Building.

Sam Bowling reported that the County is requiring Advanced Roofing to obtain approximately sixty-60 electrical permits for the electrical power they reworked on the roof to unit air conditioning units.  This work was required to allow for installation of the new roofs.  The County has notified some owners that their AC permits are near expiration and it is thought that the electrical permits are holding up approval of the AC work performed by ELS/United Air.  Sam Bowling stated that he is attempting to resolve this matter with the City and County.

NEW BUSINESS

1. Sam Bowling stated that owners are not following policy in renting their units.  A new Renter’s Policy was presented and read to the owners.  This Renter’s Policy is attached.  Sam Bowling further stated that the policy requires a $1,000 dollar security deposit to the Association by a unit renter before they will be approved as a renter.  Fred DeJacma made a motion to approve the requirement of a $1,000.00 security deposit to be provided by any future renters, seconded by Jack Mahony.  All in favor.  Motion carried. 
2. Sam Bowling stated that there is now a requirement by the City and County for twenty-four (24) feet wide entrances to each building.  No action was required on this matter other than to report that National Brick Pavers would present the building permit drawings accordingly for approval to the City and County.
3. Sam Bowing discussed a line of credit from Colonial Bank in the amount of $600,000.   Fred DeJacma made a motion to approve a line of credit in the amount of $600,000, seconded by Jack Mahony.  All in favor.  Motion carried.
4. President Bowling noted the acceptance of the resignations of former Board members George Pearson and Robert Stevens at the October 2, 2007, Board meeting.  President Bowling reported that Ken Koppenhoefer and John Reiser had responded to the call for persons willing to serve the Association as Board members.
   
   Jack Mahony made a motion to appoint Ken Koppenhoefer and John Reiser to the Board for the unexpired terms of George Pearson and Robert Stevens, seconded by Fred DeJacma.  All in favor.  Motion carried.  President Bowling welcomed Koppenhoefer and Reiser to the Board of Directors.
5. Sam Bowling introduced Louis Bailey as the new Property Manager.  He further stated that Louis Bailey would be following up with the maintenance staff on their progress.
   
   Louis Bailey introduced himself and stated that some changes had taken place regarding maintenance and janitorial service.  He then requested that residents not ask the maintenance workers to do work for them when they are in the middle of a job.
6. Sam Bowling stated that he would like all pool chairs to say “LeBaron” on them as part of an effort to remedy the problem of neighboring buildings taking their chairs.

OLD BUSINESS

1. Sam Bowling stated that the Board is aware of the problems with the doors and they have already met with the supplier to try to get it straightened out.
2. Sam Bowling stated that contractors and residents are dropping debris on the promenade and damaging the seal coating.  He further stated that any residents who plan to install windows need to warn their contractors about damaging the new paint.

ADJOURNMENT

There being no further business before the Board of Directors, Sam Bowling adjourned the meeting at 4:50 pm.